How to Write a Cancellation Letter
From time to time, you need to cancel a subscription or other type of account. How can you do it? You could make a phone call, but you risk your request not going through because there is no real proof that you called. You could take the safer route by writing a cancellation letter. By writing, you will have hard copies of your communication that contain details for tracking orders and requests. Do you need to learn how to write a cancellation letter or could you use a reminder? If yes, keep reading for tips and a sample cancellation letter from WhiteSmoke, your all-in-one writing solution.
Tips on How to Write a Letter of Cancellation:
- At the start of your cancellation letter, include the date, company's name and contact information, and your account number.
- Be polite but firm when you tell the company to cancel your account. Remember that there is a typical 30-day notice period before a cancellation is put into effect.
- In your cancellation letter, tell the company that they no longer have the authority to continue with any activity related to your account (e.g. withdraw payments from your bank account).
- If you still have a balance on your account, send a check in that amount.
- State that you wish to receive written confirmation that the cancellation was put into effect.
- Make clear the steps you will take if your account is not canceled within 30 days, like which organization you will contact if you are charged any additional fees.
- Type your letter of cancellation and print it on nice paper, but put your own signature on the letter in pen.
Now that you know what information is important to include in a cancellation letter and have written your letter, don't forget the essential last step proofreading. No matter if you are writing a contract cancellation letter, a letter of credit cancellation, a cancellation of service letter, or cancellation of insurance policy letter, you must use a spelling check, English grammar check, and punctuation check for your letter to be professional and able to make an impact. Get all of these writing check features and more, like an online dictionary and thesaurus, from the most comprehensive writing software on the market, WhiteSmoke.
In case you want a cancellation letter example or feel you need a cancellation letter template, see our free sample here:
Super Duper Book Sellers
A1 Publishing Company
Date: []
Attn: Customer Service
123 Main Street
Anytown, USA
Re: Account [#] cancellation
To: Customer Service
Please cancel our subscription and any standing orders for [item name], effective immediately. We would appreciate confirmation in writing within 30 days that the cancellation has gone into effect. For the amount of [$] for the unused part of our subscription, please refund us. Thank you for your assistance.
Sincerely,
Signature
Firstname Lastname
