Tips on How to Write a Sample Account Cancellation Letter
Begin the cancellation letter with the date, the company or personal name, contact information, and the account number.
State the purpose of the letter, which is your intent to have the account canceled. Be firm, but polite. Do not give a lengthy story on your reasons for canceling. Keep the letter brief and to the point.
Tell the company that they do not have the authority to continue to bill or withdraw payments from your account. Basically, let them know they no longer carry out any activity related to your account.
If you owe on your account, you must send a check to cover the balance. If there is any remaining balance left unpaid, the account cannot be canceled.
Tell the company in your account cancellation letter that you want to receive a confirmation in writing that your letter was received and the account canceled.
Let the company know the action you will take if your account is not canceled. Remember, the company legally has up to 30 days to cancel your account after they receive your request. Be sure to have a plan of action, and state that plan clearly. For example, let them know what action you will take if you are charged additional fees after the 30 day cancellation period.
Make sure your letter is typed and be sure to check for any spelling, punctuation, or grammar errors before sending the letter. If your letter has mistakes it will not come across as a professionally written business document. You should sign your name to the finished letter in black pen.
Source : http://www.associatedcontent.com
State the purpose of the letter, which is your intent to have the account canceled. Be firm, but polite. Do not give a lengthy story on your reasons for canceling. Keep the letter brief and to the point.
Tell the company that they do not have the authority to continue to bill or withdraw payments from your account. Basically, let them know they no longer carry out any activity related to your account.
If you owe on your account, you must send a check to cover the balance. If there is any remaining balance left unpaid, the account cannot be canceled.
Tell the company in your account cancellation letter that you want to receive a confirmation in writing that your letter was received and the account canceled.
Let the company know the action you will take if your account is not canceled. Remember, the company legally has up to 30 days to cancel your account after they receive your request. Be sure to have a plan of action, and state that plan clearly. For example, let them know what action you will take if you are charged additional fees after the 30 day cancellation period.
Make sure your letter is typed and be sure to check for any spelling, punctuation, or grammar errors before sending the letter. If your letter has mistakes it will not come across as a professionally written business document. You should sign your name to the finished letter in black pen.
Source : http://www.associatedcontent.com
